New Employee Payroll Onboarding

Providing DigMe with everything needed to set your new employee up on SimplePay

📋 About this form
This form is to be completed by the company representative (employer or HR contact) on behalf of the new employee. Once submitted, DigMe will use the information provided to capture the employee on SimplePay and generate their first payslip.

⏱ Time needed: Approximately 10–15 minutes. Please have the following ready before starting:

• Signed offer letter or employment contract
• Employee's SA ID or passport
• Employee's SARS tax number
• Employee's bank account details and a recent bank statement

Your Details

Tell us which company this employee is being onboarded for

Company / Client name *

Please enter the company name

Your name (completing this form) *

Please enter your name

Your email address *

Please enter a valid email address

Employment Details

Role, start date, salary, and employment type

Role Information

Job title *

Please enter the job title

Department

Start date *

Please enter the start date

Employment type *

Please select an employment type

Remuneration

Pay structure *

Please select a pay structure

Monthly salary (ZAR, before tax) *

Please enter the remuneration amount

Pay frequency *

Please select a pay frequency

Annual leave entitlement (days per year)

Leave blank to apply the statutory minimum of 15 days

Additional notes for DigMe

Personal Details

Basic information about the new employee

Complete all personal details as they appear on the employee's ID or passport. This information will be used to set up their payslip on SimplePay.

Full Name

Title

First name(s) *

Please enter your first name

Surname / Last name *

Please enter your surname

Preferred name (optional)

Identity & Demographics

Date of birth *

Please enter your date of birth

Gender *

Please select your gender

Population group *

Required for Employment Equity Act reporting

Please select your population group

Nationality *

Please enter your nationality

Do you have a disability?

No Yes Prefer not to say

Identity Document

Document type *

🇿🇦 South African ID 🌍 Foreign Passport

Please select your document type

Contact Information

Employee's personal email address *

Payslips will be sent to this address

Please enter a valid email address

Employee's mobile number *

Please enter your mobile number

Tax & UIF

Employee's SARS tax registration and UIF status

SARS Tax Details

SARS Income Tax number *

Your 10-digit SARS tax reference number

Please enter your SARS tax number

Tax status *

Please select your tax status

UIF (Unemployment Insurance Fund)

Most employees are required to contribute to UIF. Only a few categories are exempt (e.g. employees working fewer than 24 hours per month, or learners on a contract).

UIF contribution status *

Contributing to UIF

Standard 1% employee contribution applies (applies to most employees)

Exempt from UIF

Select only if advised by DigMe that the employee qualifies for exemption

Please select your UIF status

Banking Details

Where the employee's salary will be paid each month

⚠️ Please ensure these details are 100% accurate. Incorrect banking details will result in the salary being paid to the wrong account and may not easily be reversed.

Bank name *

Please select your bank

Account type *

Please select your account type

Account holder name *

Must match the name on the bank account exactly

Please enter the account holder name

Account number *

Please enter your account number

Branch code *

6-digit branch code (check your bank app or statement)

Please enter your 6-digit branch code

💡 Common branch codes: ABSA: 632005 · Capitec: 470010 · FNB: 250655 · Nedbank: 198765 · Standard Bank: 051001

Residential Address

Employee's current home address

Home Address

Street address *

Please enter your street address

Suburb *

Please enter your suburb

City *

Please enter your city

Postal code *

Please enter your postal code

Province *

Please select your province

Postal Address

Is your postal address the same as your home address?

Yes, same address No, different postal address

Supporting Documents

Upload the required documents to complete the employee's onboarding

Please upload clear, legible copies of the employee's documents. Accepted formats: PDF, JPG, or PNG (max 10 MB each).

Required Documents

Copy of employee's SA ID or Passport *

🪪

Click to upload the employee's ID or passport copy
PDF, JPG or PNG — max 10 MB

Please upload a copy of your ID or passport

Proof of employee's banking details *

🏦

Upload the employee's bank statement, cancelled cheque, or bank-confirmed letter
PDF, JPG or PNG — max 10 MB

Please upload proof of your banking details

Optional Documents

Signed employment contract (optional)

📄

Upload signed employment contract or offer letter
PDF, JPG or PNG — max 10 MB

Review & Submit

Please review all details before submitting

💼 Employment Details

👤 Personal Details

📊 Tax & UIF

🏦 Banking Details

🏠 Address

Declaration

✓

Onboarding Submitted!

Thank you — the employee details have been submitted to DigMe. We'll set the employee up on SimplePay and confirm once everything is ready. You can close this page.

WHAT HAPPENS NEXT

✅ DigMe receives your submission
✅ Employee is set up on SimplePay
✅ First payslip generated on pay date
✅ Payslip emailed to employee

📧 Contact DigMe